Project Coordinator

$76,440 - $76,440/Yr

TRC Companies - Liverpool, NY

Part-time,Full-time - Entry Level

Liverpool, NY

Professional, Scientific, and Technical Services

About the position

The Project Coordinator (PC) at TRC is responsible for managing non-complex projects and proposals within the Power Delivery, Field Services, Construction Management, and System Studies practices in the Energy Sector. This role involves overseeing projects from the proposal stage through to completion, ensuring that all resources are appropriately assigned and that client deliverables are met on time and within budget. The PC will also assist Project Managers (PMs) with more complex projects, acting as a primary support in executing project management deliverables. The PC is tasked with managing project budgets and schedules, utilizing change management processes to keep the project accounting system updated with contract values and estimates at completion. Effective communication is crucial, as the PC must maintain a high level of customer service through timely project reporting and clear communication with both internal teams and external clients. In addition to project management responsibilities, the PC will lead small project teams, facilitate proposal development, manage project resources, and ensure compliance with quality control programs. The role also includes project administration tasks such as capturing and filing all project documentation, ensuring that safety is prioritized throughout the project lifecycle, and demonstrating leadership in adhering to safety policies.

Responsibilities

• Lead small project teams in the successful execution of non-complex projects, acting as the primary project advocate and point of communication.
• Assist Project Managers in the successful execution of complex projects, providing primary support in the execution of project management deliverables.
• Develop project proposals for non-complex projects and support PMs in complex project proposal development, ensuring a clear understanding of project scope and terms.
• Facilitate proposal development, including project execution plans, estimations, and ensuring on-time delivery of all requirements.
• Facilitate legal reviews by TRC Legal Staff prior to contract signing.
• Manage project resources, ensuring adequate resources are assigned, monitoring man-hours against budget, and managing minor subcontractors.
• Oversee project financial management, ensuring budgeted costs and profits are met or improved, and manage change orders effectively.
• Facilitate efficient project billing in accordance with company accounting practices.
• Understand and implement the requirements of the Power Delivery Quality Control Program in project planning and execution.
• Develop and maintain simple project schedules, ensuring adherence to timelines.
• Administer project documentation, including contracts, invoices, meeting minutes, project reports, and communications.
• Communicate effectively with clients, project teams, and TRC management, ensuring timely and accurate reporting and executing efficient project meetings.
• Demonstrate safety leadership and adherence to TRC and client safety policies.

Requirements

• Bachelor's degree or equivalent in Engineering, Business, or Construction Management from an accredited institution is preferred; high school diploma is required.
• Preferred 2 years of experience as a Project Coordinator, though no experience is required.
• Demonstrated communication skills to effectively interact with internal and external clients.
• Strong attention to detail for quality control and submission of required deliverables.
• Experience with software tools such as Microsoft Office and MS Project.
• Knowledge of and experience with Project Management, Project Controls, or Construction Management.

Nice-to-haves

• Experience in managing complex projects in the Energy Sector.
• Familiarity with safety management practices in project execution.
• Ability to work in a hybrid office environment and adapt to occasional site visits.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package with traditional and Roth IRA options and company match.
• Paid time off ranging from 15 to 25 days per year based on employment status and seniority.
• Minimum of 8 paid holidays per year for full-time employees.
• Paid sick, family, and disability leave in accordance with state laws.