Project Coordinator

Mid-State Industrial Maintenance - Van Wert, OH

Full-time - Entry Level

Van Wert, OH

About the position

The Project Coordinator plays a crucial role in supporting the project management team by overseeing various administrative functions throughout the project lifecycle. This position is responsible for ensuring that projects are completed on time, within budget, and meet quality standards. The coordinator facilitates communication among stakeholders, manages supplies and equipment, and assists in financial documentation and reporting.

Responsibilities

• Gather and document information from the Project Manager regarding project dates, workforce requirements, and budgets.
• Submit time clock data to payroll on time.
• Monitor employee time and attendance with daily punch in/out and ensure time is charged appropriately.
• Gather appropriate documentation for customer billing including sales orders, invoices, and POs to be entered in the ERP system.
• Support Project Manager in sourcing, pricing, and ordering needed material for jobs and coordinate delivery.
• Complete requisitions and follow up on supplies/materials for timely delivery.
• Take notes on pre-bid meetings and job site walkthroughs as needed.
• Oversee the process of procuring, managing, and extending rental equipment and agreements.
• Track delivery, use, location, and return of rental equipment.
• Maintain documentation of rental equipment inventory and forward it to corporate office as required.
• Correspond with fabrication shop to coordinate timeliness of completion of items to be delivered to job site.
• Get quotes and support purchasing of machine shop materials when necessary.
• Function as an onsite point-of-contact, resolving issues with clients, contractors, and engineers as needed.
• Assist in managing/coordinating industrial maintenance activities.
• Help prepare financial documents, reports, and budgets.
• Estimate labor requirements.
• Communicate organizational information, policies, and procedures to stakeholders.
• Analyze forecasting data to improve business decisions.
• Perform all other duties as assigned.

Requirements

• High School Diploma or GED required.
• Prior experience as a Journeyman Mechanic is a plus.
• Experience with Microsoft Project is a plus.
• Basic construction knowledge is required.
• Intermediate skills in Microsoft Word, Excel, and Outlook.

Nice-to-haves

• Leadership skills, willing to take charge.
• Proactive, takes on responsibilities and challenges.
• Detail-oriented and thorough.
• Adaptable and open to change.
• Analytical thinkers who solve work-related issues logically.