Project Coordinator

$52,000 - $72,800/Yr

Otak - Vancouver, WA

Full-time - Senior

Vancouver, WA

Professional, Scientific, and Technical Services

About the position

Otak is seeking a Project Coordinator to support the Oregon/SW Washington Team in managing workflows and coordinating project documentation for design and engineering projects. This role involves collaboration with Project Managers and Business Unit Leaders to ensure successful project delivery across various disciplines, including Transportation, Water Resources, and Civil Design.

Responsibilities

• Coordinate and support all areas of the project from startup to closeout.
• Assist as liaison between project team members including the Client, Project Managers, and Subconsultants.
• Work closely with accounting, legal, and other departments to ensure contract and billing documentation is accurate.
• Review scopes of work and fees for proposals and contracts.
• Draft, compile, and disseminate subconsultant agreements.
• Coordinate and input permit submittals to various jurisdictions.
• Support Project Managers with monthly project invoicing and documentation.
• Aid in organizing client meetings and documenting key topics and action items.
• Create and maintain project documentation and filing including schedules, proposals, and correspondence.
• Assist with preparing and disseminating materials to clients and the public.

Requirements

• High school diploma or GED and at least 5 years of relevant experience, or a Bachelor's degree with equivalent experience.
• Significant experience providing project coordination or administrative support in a professional/technical services environment.
• Experience in the Architecture, Engineering & Construction (AEC) industry preferred.
• Strong technology, organizational, and communication skills.

Nice-to-haves

• Experience with accounting software
• Proactive problem-solving skills
• Ability to engage effectively with diverse stakeholders.

Benefits

• Health savings account
• Paid holidays
• Disability insurance
• Relocation assistance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching