Project Coordinator

New Day Office Products Furnishings - Suffolk, VA

Full-time - Entry Level

Suffolk, VA

11-50 employees

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

New Day Office is a thirty-seven-year-old commercial interiors firm, headquartered in Hampton Roads, with an inspiring culture where the staff is on mission together and the client is highly respected. We are seeking a full-time dynamic Project Coordinator to join our team for strategic workplace planning. This team member's primary responsibilities will be order management from order entry through punch list, vendor order placement, delivery management, customer invoicing and providing timely communication to customers. This team member must be a solutions-oriented professional that is self-motivated and well organized along with strong written and verbal communication, mathematical, analytical, problem-solving, and computer skills. Efficiency in Microsoft Office and PDF writers is necessary. Candidate must have the ability to successfully manage multiple projects, develop and maintain regular updates, relate well with all levels of management, and not be easily discouraged by challenges. Responsibilities will include but are not limited to the following tasks: Review Orders for accuracy and completeness, Entire Order Procurement Process Workflow, Placing and tracking Vendor Purchase orders, Reviewing and correcting manufacturer acknowledgements, Scheduling, tracking and redirecting deliveries, Identifying discrepancies and resolutions, Communicating order timelines with customer and internal staff, Creating work orders and project folders weekly, Punch list resolution and ordering, Customer Invoicing, and Order closeout. The ideal candidate should have the ability to think independently, take ownership for assignment results and details, and enjoy small company culture. Knowledge and/or understanding of procurement process, purchase order management, delivery scheduling and customer invoicing are essential. Knowledge and/or understanding of office furniture is a plus. Candidate must be available for full-time hours, have a satisfactory driving record, and be able to pass pre-employment drug testing as well as background checks to maintain access to military bases and client sites.

Responsibilities

• Review Orders for accuracy and completeness
• Manage the entire Order Procurement Process Workflow
• Place and track Vendor Purchase orders
• Review and correct manufacturer acknowledgements
• Schedule, track and redirect deliveries
• Identify discrepancies and resolutions
• Communicate order timelines with customer and internal staff
• Create work orders and project folders weekly
• Resolve punch list issues and ordering
• Handle Customer Invoicing
• Close out orders

Requirements

• Experience in order management and procurement processes
• Strong written and verbal communication skills
• Mathematical and analytical skills
• Problem-solving abilities
• Proficiency in Microsoft Office and PDF writers
• Ability to manage multiple projects effectively
• Strong organizational skills
• Ability to relate well with all levels of management
• Satisfactory driving record
• Ability to pass pre-employment drug testing and background checks

Nice-to-haves

• Knowledge and/or understanding of office furniture
• Experience in customer invoicing

Benefits

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid holidays
• Paid time off
• Referral program
• Retirement plan
• Vision insurance