Project Coordinator

Weston Solutions - Lincolnshire, IL

Full-time - Mid Level

Lincolnshire, IL

Professional, Scientific, and Technical Services

About the position

The Project Coordinator at Weston Solutions plays a crucial role in managing project documentation and coordination across various environmental and infrastructure projects. This position involves close collaboration with project managers, contractors, and specialists to ensure the successful execution of projects nationwide. The role is dynamic, requiring strong organizational skills and the ability to adapt to changing priorities while contributing to a sustainable future.

Responsibilities

• Actively manage all documentation, shared folders, and tracking updates.
• Create Purchase Order requisition forms for project managers.
• Review Conflict of interest documents for all national projects.
• Track numerous projects from beginning to end using a procurement tracker.
• Collect executed documents from subcontractors such as Certificate of insurance and Release of liens.
• Process subcontractor invoices.
• Manage and download Weston reports to the appropriate client/project folders.
• Manage critical databases that update financials, vendors, and project closeout information.
• Track and communicate updates to monthly invoices, payment, and expense reporting.
• Meet Weston EHS program certifications and educational training requirements.

Requirements

• EHS Project coordination experience
• Mid-level experience in project management
• Proficiency in Microsoft Office
• Exceptional organizational skills
• Detail-oriented and self-motivated
• Ability to multi-task and work proactively

Nice-to-haves

• Experience in dispatch, logistics, or scheduling
• Professional manner in interacting with subcontractors and clients

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching