Piller Power Systems - Middletown, NY
posted 3 months ago
Piller Power Systems Inc is seeking a Project Coordinator to join our dynamic team in Middletown, NY. The Project Coordinator will assume overall responsibility for various projects, including Aftermarket Sales and Ground Power Equipment, typically managing budgets of less than $100,000 from the point of order entry. The successful candidate will ensure that assigned projects meet or exceed scheduled goals and quoted profit margins while managing them proactively. This role requires identifying, obtaining, and monitoring necessary resources, as well as reporting critical issues to management in a timely manner. The Project Coordinator will support Sales, Engineering, Projects, and Service needs as required, working closely with Project Managers, customers, vendors, and internal departments to ensure customer satisfaction both commercially and technically. In addition to project management, the Project Coordinator will be responsible for document control, including maintaining the part number database and ensuring the integrity of controlled documents. This includes organizing and scheduling the assembly of Piller system submittal documents, O&M manuals, and job folders. The role requires collaboration with various departments to track and manage product and system documents, ensuring they are reliable sources of information. The Project Coordinator will also assist drafters, designers, and engineers in generating technical drawings and will perform all tasks in an ethical and professional manner, maintaining a high level of customer satisfaction. The position involves taking minutes during weekly project review meetings, updating invoicing/payment statuses, and coordinating with engineering, purchasing, shipping, and invoicing schedules. The Project Coordinator will also assist the Accounting Department with payment issues, track shipments from vendors, and coordinate production and service department personnel for project-related work. This role is essential in managing the project closeout process, ensuring all documentation is complete and compliant with Piller's standards, and preparing necessary reports and manuals according to customer specifications.