Project Coordinator

Mass General Brigham - Boston, MA

Full-time - Entry Level

Boston, MA

Ambulatory Health Care Services

About the position

The Project Coordinator role provides essential administrative and project support to the Facilities and Planning department. This position is responsible for managing various tasks that align with the organizational mission, including project coordination, report generation, and budget management, all while working under tight deadlines and ensuring effective communication within the team.

Responsibilities

• Provide general administrative support to the department.
• Respond to inquiries, emails, and calendar requests related to departmental operations.
• Schedule meetings, interviews, and conferences as needed.
• Facilitate meetings and distribute minutes to project team members.
• Maintain administrative calendars for Operational leaders.
• Document project phases and create project summary reports.
• Compile and distribute reports requiring an understanding of departmental processes.
• Handle highly confidential information.
• Monitor project plans, schedules, work hours, budgets, and expenditures.
• Organize and participate in stakeholder meetings to ensure project deadlines are met.
• Coordinate follow-up activities and address project issues with field personnel.
• Provide monthly and weekly audits and assist in project reports using Microsoft Project, Excel, and PowerPoint.
• Coordinate project operations with Consultants and Contractors.
• Assist in implementing processes to improve operational efficiency.
• Order furnishings and signage as needed throughout MEE.
• Provide leadership and ownership to projects.

Requirements

• Associates or Bachelor's degree or equivalent combination of education and experience.
• Minimum 2 to 3 years of experience in an administrative capacity or project coordination.
• Strong organizational skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Healthcare background preferred.

Nice-to-haves

• Experience in a healthcare setting.
• Familiarity with project management software.

Benefits

• Health insurance coverage.
• Paid holidays.
• Professional development opportunities.