Project Coordinator

$47,008 - $77,002/Yr

Acco Engineered Systems - Pasadena, CA

Full-time - Entry Level

Pasadena, CA

Specialty Trade Contractors

About the position

The Project Coordinator at ACCO Engineered Systems provides essential administrative and project support to the assigned group, acting as the primary point of contact for internal and external customers. This role involves organizing meetings, assisting with onboarding new hires, and supporting bid processes, while also collaborating with Sales and Project Managers. The position requires strong communication and organizational skills to manage multiple tasks efficiently.

Responsibilities

• Plan, organize, and execute meetings for department leadership, sales managers, and vendors.
• Take and distribute meeting minutes for sales and department team meetings, including action items.
• Assist with onboarding new hires and coordinate with Human Resources for first-day activities.
• Assist the manager with new hire equipment setup, including IT and access needs.
• Receive and distribute pre-bid notifications and invitations.
• Prepare and submit prequalification statements/packages.
• Assist with bid forms, RFPs, and presentations.
• Generate and print accounting reports for Sales and Project Managers.
• Monitor lead generation sites for bid opportunities.
• Manage event tickets for the Construction Group.

Requirements

• High School Diploma or equivalent required; Associate degree or higher preferred.
• 2+ years' experience with intermediate proficiency in MS Office applications (Word, Excel, PowerPoint, MS Project).
• 1+ years' experience with desktop publishing software (Adobe InDesign, Acrobat, Bluebeam, Photoshop, Illustrator preferred).
• Strong interpersonal skills and ability to relate with various departments and personalities.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills to handle multiple issues efficiently.
• Demonstrated service excellence and problem-solving skills.
• General knowledge of the construction or service business preferred.

Nice-to-haves

• Experience in customer relations and dispute resolution.
• Knowledge of construction and technical workforce productivity.

Benefits

• Competitive wages ranging from $22.60 to $37.02 per hour.
• Potential for overtime based on business needs.