Project Coordinator

HealthEdge - Springfield, IL

Full-time - Entry Level

Remote - Springfield, IL

About the position

HealthEdge Software Inc is seeking a Project Coordinator to assist Project Managers in organizing ongoing projects. The Project Coordinator will play a crucial role in monitoring project plans, schedules, work hours, budgets, and expenditures. This position involves organizing and participating in stakeholder meetings, ensuring that project deadlines are met, and documenting important actions and decisions from these meetings. The Project Coordinator will also prepare necessary presentation materials for meetings and determine any project changes that may arise. Additionally, the role requires providing administrative support as needed and undertaking various project tasks as required. The Project Coordinator will develop project strategies, ensure adherence to project frameworks, and maintain appropriate documentation for each project. Assessing project risks and issues and providing solutions will also be part of the responsibilities, along with managing stakeholder views towards the best solutions. The Project Coordinator will chair and facilitate meetings when appropriate and distribute minutes to all project team members.

Responsibilities

• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Determine project changes.
• Provide administrative support as needed.
• Undertake project tasks as required.
• Develop project strategies.
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Requirements

• Bachelor's degree preferred.
• 3 years' experience in project management coordination preferred.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• MS Project experience preferred.
• OpenAir experience preferred.
• Smartsheet experience preferred.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.