Project Coordinator

Jr Automation - Holland, MI

Full-time

Holland, MI

1,001-5,000 employees

Machinery Manufacturing

About the position

The Project Coordinator at JR Automation plays a crucial role in ensuring the successful execution of projects by tracking deliverables, maintaining compliance with processes, and managing administrative tasks. This position involves coordinating with various teams and suppliers to ensure timely project completion and adherence to quality standards.

Responsibilities

• Track Project Execution Process (PEP) deliverables and ensure Toll Gate adherence.
• Manage administrative aspects of projects including job closing and milestone payment tracking.
• Prepare invoice packages and follow up on Accounts Receivable aging.
• Verify accuracy of costs charged to projects, including expense reports and labor hours.
• Communicate with suppliers regarding purchase components and delivery times.
• Follow up on non-conforming material recovery plans with vendors.
• Assist in maintaining project folder information accurately.
• Coordinate critical dates for customer visits and project team travel.
• Demonstrate leadership skills to build relationships with project teams.
• Share best practices and lessons learned to improve project execution.
• Update project details in various systems and boards as necessary.
• Support adherence to quality management system policies and procedures.
• Assist in drafting presentations for monthly program reviews.
• Travel to various business units as required.

Requirements

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and accuracy in work.
• Excellent organizational skills and ability to handle multiple tasks.
• Ability to become proficient in company systems and processes.
• Technical/Engineering aptitude is highly preferred.
• Competency with Microsoft Project is highly preferred.