Project Coordinator

Carr & Duff - Bryn Athyn, PA

Full-time - Mid Level

Bryn Athyn, PA

Specialty Trade Contractors

About the position

The Project Coordinator at Carr & Duff is responsible for facilitating and coordinating multiple team projects, working closely with Project Managers to prepare comprehensive action plans that include resourcing, timeframes, budgeting, and scheduling. The role involves performing administrative tasks to ensure smooth project completion and maintaining communication with various stakeholders.

Responsibilities

• Provide timely project status updates to Project Managers.
• Maintain and update company database.
• Generate reports and pivot tables.
• Create and track contracts, purchase orders, and submittals.
• Complete project close-out manuals.
• Serve as the primary point of contact with external vendor representatives and functional consultants.
• Handle communication between general contractors, architects, and subcontractors.
• Assist in project planning, scheduling, budgeting, and coordination in partnership with the Project Manager team.
• Ensure compliance with company policies and industry standards.
• Assist in managing project budgets and invoicing.
• Perform administrative tasks as needed to ensure project success and to aid Project Managers.
• Assist in issue resolution.
• Serve as the liaison with clients and stakeholders to ensure project alignment and satisfaction.
• Ensure all projects are completed in a timely manner and go above and beyond company and client expectations.

Requirements

• B.A. in Business Administration, Management, or related Field.
• 5 plus years as a Project Coordinator.
• Proven experience as a Project Coordinator or a similar role in project management.
• Strong organizational skills and attention to detail.
• Ability to work effectively both independently and as part of a team.
• Strong understanding of project management processes and ideologies.
• Communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Problem-solving skills.
• Ability to read trends and to decipher best purchasing.

Nice-to-haves

• Willing to work as part of a team.

Benefits

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid holidays
• Paid time off