Project Coordinator

$52,000 - $72,800/Yr

David Evans And Associates - Everett, WA

posted 2 months ago

Full-time - Entry Level
Everett, WA
Professional, Scientific, and Technical Services

About the position

DEA is currently recruiting for a Project Coordinator to support our Puget Sound Surveying and Geomatics Group. This position is responsible for a variety of administrative and project support duties including general office tasks in a fast-paced professional engineering firm. The Administrative Assistant can be located in our Tacoma or Everett, WA offices. The role involves providing administrative support for Survey and Geomatics Staff and Project Managers, preparing and reviewing project invoices, and assisting in project deliverables. The Project Coordinator will engage in general administration support, which includes scheduling meetings, project set-ups, filing, expense reports, scanning documents, taking meeting notes, making travel arrangements, and designing and maintaining staffing schedules. Additionally, the role encompasses project administration and controls, such as contract coordination, subconsultant agreements, project invoicing, project financial reports, quality control audits, and monthly progress reports. The coordinator will also assist in formatting and consolidating technical reports and spreadsheets, ensuring that project deliverables meet quality standards and are distributed to clients in a timely manner. This position offers an opportunity to work on local projects that make a difference, contributing to the overall success of the team and the company. The Project Coordinator will play a crucial role in maintaining project files, managing group staffing schedules, and coordinating group events and conferences across the region. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a dynamic environment.

Responsibilities

  • Provide administrative support for Survey and Geomatics Staff and Project Managers
  • Prepare and review project invoices and prepare progress reports
  • Review project subconsultant invoices
  • Set up new project folders and oversee the maintenance of project files
  • Provide Quality Management support for project deliverables
  • Coordinate the production and distribution of deliverables to the client
  • Coordinate and schedule project and internal staff meetings
  • Prepare meeting agendas and minutes and capture meeting notes
  • Manage/maintain group staffing schedules
  • Assist in internal Client Experience Survey outreach and spreadsheet tracking
  • Coordinate group events and conferences across the region
  • Assist in project contract coordination, setup and closeout

Requirements

  • Two years experience in office administrative and project related duties
  • Proficiency in Outlook, Word, Excel and Adobe
  • Experience coordinating and scheduling meetings for internal and external individuals
  • Excellent written and verbal communication skills
  • Experience multi-tasking and prioritizing competing requests
  • Customer service or quality control experience
  • Strong interpersonal skills

Nice-to-haves

  • Advanced skills in Outlook, Word, Excel and Adobe
  • Additional software skills in Access, PowerPoint, MS Project, Windows Explorer, or similar programs

Benefits

  • Medical, Dental, Vision, Disability and Life Insurance
  • Health Savings and Lifestyle Spending Account with employer contribution
  • Support for continuing education and training opportunities
  • Paid Time Off (PTO)/Holiday Pay
  • Hybrid friendly work schedule
  • 401k and Employee Stock Ownership Program (ESOP)
  • Flexible 9/80 (every other Friday off) work schedule
  • Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
  • Opportunity for growth with support and mentoring to help with professional goals
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