Project Coordinator

About the position

The Project Coordinator will be an integral member of the project team responsible for assisting with the execution of financial application deployments to completion. The Project Coordinator is responsible for directing organizing and controlling project activities under the direction of a Project Manager and be capable of easily adapting to changing requirements while still delivering results and meeting customer expectations. Excellent communication skills required.

Responsibilities

• Perform general office duties, such as maintaining records, handling database systems, and performing basic bookkeeping work
• Track and chart project schedules as a means to communicate the status of projects
• Coordinate the installation and implementation of projects with hospital departments to minimize disruptions in operations
• Assist with the management of day-to-day project needs
• Act on behalf of the hospital's project manager to minimize departmental disruptions resulting from a project
• Handle contending demands on several projects at the same time while performing in a professional manner
• Track project costs, reconcile with Project Manager and hospital finance department
• Invoice reconciliation and expense distribution reports by project
• Maintains required departmental and hospital records and files in accordance with established policies and procedures
• Knows and applies appropriate channels of communication and chain of command
• Responds with a positive demeanor to customer requests

Requirements

• Associates Degree or administrative certificate strongly preferred
• 3-5 years dynamic experience related to small project coordination
• Collect information, analyze and identify issues quickly and should be able to develop alternate solutions
• Use independent judgement and to appropriately handle and impart information to a range of collaborators
• Effective communications skills both verbal and written
• Excellent Computer skills to include MicroSoft Project, Excel, Access and Powerpoint
• Knowledge of general math and accounting procedures
• Database management skills including the ability to use database applications, perform basic queries and produce reports
• Understand and apply knowledge of departmental / organizational policies and procedures to resolve routine to complex problems and meet multiple needs of customers
• Ability to multi-task and problem solve
• Outstanding organizational and time management skills
• Maintain confidential information