Project Coordinator

Eps Plc Group - Mesa, AZ

Full-time - Entry Level

Mesa, AZ

Professional, Scientific, and Technical Services

About the position

The Project Coordinator will provide essential coordination and planning support to Project Managers and Engineers throughout various project phases, from preliminary design to construction. This role involves managing project documentation, maintaining reporting software, assisting with budget tracking, and ensuring effective communication with clients and contractors. The Project Coordinator will also support change order management and quality control, contributing to the successful completion of projects.

Responsibilities

• Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
• Submit applicable materials to the client and/or respective local, state, or federal review agencies.
• Administer/review project documents including contracts.
• Maintain project management reporting software, create, update, and distribute project/client files, and generate schedules and reports.
• Assist with tracking project budgets and may assist accounting with preparation of client invoicing.
• Provide client coordination and customer service for internal and external clients.
• Coordinate and attend design/construction meetings.
• Assist Project Managers with research for proposals.
• Assist Project Managers with client and contractor communications.
• Support change order management, estimates, and quality control.
• Follow established project coordination workflows and processes.
• Share ideas for improvement with Project Manager.
• Support Project Managers in documenting meetings, including project walks, punch lists, acceptance documents, and construction administration.
• Assist with project closeouts.
• Responsible for engineering of record for testing and observation.
• Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments.
• Communicate when project commitments are in jeopardy.
• Perform due diligence and project research.
• Perform quality assurance and control to ensure consistency in deliverables.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED required.
• Minimum of 5 years' experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
• Proficient with Microsoft 365 and ability to learn common industry software.
• Basic knowledge of public processes and engineering/surveying projects.
• Basic understanding of project management workflow.
• Attention to detail and documentation skills.
• Valid driver's license and automobile insurance.

Nice-to-haves

• Experience in project management within the construction or engineering sectors.
• Familiarity with project management reporting software.

Benefits

• Health insurance
• Life insurance
• 401(k) with employer matching
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Long-term disability insurance
• Paid holidays
• Paid Time Off
• Bereavement leave
• Discretionary bonuses, if applicable