Project Coordinator

$49,920 - $60,008/Yr

Arizona State University - Tempe, AZ

Part-time,Full-time - Entry Level

Tempe, AZ

Educational Services

About the position

The Project Coordinator will work closely and collaboratively with stakeholders to plan, direct, organize, and execute against project requirements. This role involves identifying and acquiring necessary resources and coordinating efforts by all parties to ensure timely delivery of project outcomes in accordance with the sponsoring source's expectations. The Project Coordinator will be responsible for coordinating project activities and assisting in execution, as well as planning, developing, implementing, and managing a program of academic enrichment for a student cohort and their faculty mentors. In this position, the Project Coordinator will work closely with key stakeholders to define project scope, strategy, budget, and outcomes. They will identify critical resource expertise and target appropriate internal and/or external sources to ensure optimal outcomes. The role requires establishing and continually monitoring/managing project expectations with project co-PIs, preparing and maintaining all project status reports and schedules, and tracking milestones/deliverables, critical paths, and dependencies. The Project Coordinator will also respond to all inquiries regarding project status and prepare and respond to all regulatory reporting/filings to ensure compliance. Additionally, the Project Coordinator will manage, coach, and supervise all project team members, both internal and contracted, to ensure optimal outcomes. Building, developing, and maintaining relationships vital to project success is essential. The role also involves working collaboratively with stakeholders, leadership, and other related staff to define and identify all required project infrastructure, including space, schedules, meals, travel, classes, and events. Finally, the Project Coordinator will prepare all post-project reports, budget allocations, and summaries/filings to ensure timely dissemination of information to all interested parties.

Responsibilities

• Coordinates project activities and assists in execution.
• Plans, develops, implements, and manages a program of academic enrichment for a student cohort and their faculty mentors.
• Works closely with key stakeholders to define project scope, strategy, budget, and outcomes.
• Identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcomes.
• Establishes and continually monitors/manages project expectations with project co-PIs.
• Prepares and maintains all project status reports and schedules; tracks milestones/deliverables, critical paths, and dependencies.
• Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance.
• Manages, coaches, and supervises all project team members both internal and contracted to ensure optimal outcomes.
• Builds, develops, and maintains relationships vital to project success.
• Works collaboratively with stakeholders, leadership, and other related staff to define and identify all required project infrastructure including space, schedules, meals, travel, classes, and events.
• Prepares all post-project reports, budget allocations, and summaries/filings to ensure timely dissemination of information to all interested parties.

Requirements

• Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
• Experience working in higher education, preferably in an academic unit.
• Experience working with Native American students and communities.
• Understanding of basic project management principles, methods and techniques as applied to a specific project.
• Demonstrated working experience with Microsoft Office products, including Excel, Office, and Outlook.
• Evidence of effective communication skills.
• Experience in preparing and presenting reports in a meaningful manner to assist with strategic planning and to make recommendations for higher level management decisions.

Nice-to-haves

• Experience working in higher education, preferably in an academic unit.
• Experience working with Native American students and communities.

Benefits

• Relocation assistance