PROJECT COORDINATOR

$60,000 - $75,000/Yr

The Nagler Group - Chelmsford, MA

Full-time - Entry Level

Chelmsford, MA

Administrative and Support Services

About the position

The Project Coordinator will be responsible for leading and managing multiple projects, ensuring alignment with company goals and client expectations. This role involves coordinating activities across various departments, managing client communications, and driving project success from initiation to completion. The ideal candidate will possess strong organizational skills, financial math abilities, and a proactive approach to problem-solving.

Responsibilities

• Lead and manage multiple projects simultaneously, ensuring alignment with company goals and client expectations.
• Coordinate project activities across various departments including design, production, and client services.
• Act as the primary point of contact for clients, providing regular updates on project progress and addressing any concerns.
• Prepare accurate quotes for projects, considering materials, labor, and other cost factors to ensure competitive pricing.
• Organize and facilitate project meetings, setting clear goals, timelines, and deliverables.
• Manage project documentation, including schedules, budgets, and resource allocation.
• Utilize proprietary project management software to track progress and ensure projects stay on time and within scope.
• Collaborate with suppliers, contractors, and internal teams to meet project requirements.
• Ensure seamless communication and information flow between team members, departments, and clients.
• Support clients by managing inquiries and ensuring their satisfaction with solutions.
• Understand products and services, and be able to visualize assemblies and processes to provide effective guidance and solutions.
• Provide hands-on support to project teams when needed to address issues and ensure project success.
• Report directly to the General Manager with regular project updates and performance insights.

Requirements

• Strong organizational skills with the ability to manage multiple projects and tasks simultaneously.
• Proven experience in project management or a related role.
• Strong financial math skills, with the ability to prepare and analyze quotes, budgets, and cost estimations.
• Excellent verbal and written communication skills, with the ability to clearly convey project information to clients and internal teams.
• Ability to work both independently and collaboratively with cross-functional teams.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), CRM systems, and project management software.
• Strong problem-solving skills with a proactive and solution-oriented mindset.
• Ability to understand and work with products and services, visualize assemblies and processes, and provide hands-on support as needed.

Nice-to-haves

• Experience with QuickBooks
• Familiarity with CRM and Support Ticketing Systems (HubSpot)
• Experience with OSAAP proprietary Project Management Software
• Knowledge of SmartSheets

Benefits

• Quarterly bonus based on performance