All County Exteriors - Lakewood Township, NJ
posted 2 months ago
All County Exteriors, a leader in exterior construction for over 40 years in Ocean & Monmouth County, is seeking an enthusiastic Project Coordinator to join our growing team. This role is pivotal in ensuring the organization, scheduling, and overall communication within the department. As the main point of contact, the Project Coordinator will liaise between clients, employees, and contractors, ensuring that all scheduling needs are met efficiently. The position requires a proactive approach to managing various administrative tasks and supporting the Manager in daily operations. The Project Coordinator will be responsible for project tracking, follow-ups, and preparing submissions to clients. This includes arranging and preparing materials for meetings, assisting with proposals, reviewing subcontractor invoices, and handling billing and filing tasks. The role also involves overseeing the scheduling of internal team meetings, recording, and distributing meeting minutes as required. A key expectation is to contribute to enhancing the client experience, improving workflow, and refining internal processes. Essential functions of the role include ensuring prompt responses to inbound inquiries, managing the department's calendar, assigning leads to estimators, and coordinating project starts and completions. The Project Coordinator will also be responsible for ordering and scheduling materials and equipment, managing team goals alongside the department Manager, and maintaining compliance with company policies. Regular communication with management regarding scheduling updates and documentation is crucial, as is the preparation of daily, weekly, and monthly reports. The Project Coordinator will also assist in implementing new processes aimed at improving customer experience and will perform other duties as assigned by management.