Project Coordinator

Beth Israel Lahey Health - Boston, MA

Full-time - Entry Level

Boston, MA

10,001+ employees

Hospitals

About the position

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Project Coordinator will be responsible for coordinating and documenting multiple projects for a department or division. This role involves maintaining and modifying project plan documentation and staffing requirements for various projects, ensuring that all aspects of the projects are organized and on track. The Project Coordinator will schedule and coordinate project team meetings, prepare agendas, materials, presentations, and necessary equipment for these meetings. Additionally, they will record and distribute minutes or notes and follow up on actions to ensure that all team members complete their tasks according to the established timeline. The Project Coordinator will compile data and prepare regular and ad hoc reports and presentations, distributing project reports and documents as directed. They will monitor and track project documents and finances, maintaining project document files and records in accordance with established procedures. Tracking and reporting on project status and progress is crucial, as is identifying and resolving obstacles to ensure that the project remains on track with determined timelines. The Project Coordinator will act as a liaison and resource for multidisciplinary team members, communicating with client groups and stakeholders and responding to requests for data and information. Collaboration with the project manager and team to identify and schedule project deliverables, milestones, and outcomes is also a key responsibility of this role.

Responsibilities

• Maintains and modifies project plan documentation and staffing requirements for multiple projects.
• Schedules and coordinates project team meetings.
• Prepares agendas, materials, presentations, and necessary equipment.
• Records and distributes minutes or notes and follow-up actions.
• Follows up with team members to ensure actions are completed according to timeline.
• Compiles data and prepares regular and ad hoc reports and presentations.
• Distributes project reports and documents as directed.
• Monitors and tracks project documents and finances.
• Maintains project document files and records in accordance with established procedures.
• Tracks and reports on project status and progress, identifies and resolves obstacles to ensure that project is on track with determined timelines.
• Acts as a liaison and resource for multidisciplinary team members.
• Communicates to client groups and stakeholders and responds to requests for data and information.
• Collaborates with project manager and team to identify and schedule project deliverables, milestones, and outcomes.

Requirements

• High School diploma required; Associate's degree preferred.
• Minimum of 1-3 years related work experience required.
• Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
• Basic knowledge of program/project management tools, techniques, and methodology.
• Ability to communicate clearly and effectively in written English with internal and external customers.
• Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families, and external customers.
• Ability to demonstrate full working knowledge of standard concepts, practices, procedures, and policies with the ability to use them in varied situations.
• Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Ability to provide a high level of customer service to patients, visitors, staff, and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving.
• Ability to remain calm in stressful situations.