Project Coordinator

$49,920 - $69,992/Yr

Webco Hr - Huntington Beach, CA

Full-time - Mid Level

Huntington Beach, CA

About the position

WEBCO HR, Inc. is seeking a Project Coordinator for one of our clients located in Huntington Beach, California. The Project Coordinator will be part of a team responsible for the precise and timely organization of construction documentation. This position provides administrative support to the Project Manager and Operations Manager. Project Coordinators are responsible for managing multi-step/phase orders in the new construction industry, ensuring each step from order entry to handoff to fulfillment is completed on time. This includes coordinating and issuing submittal drawings, scheduling site visits, and collaborating with detailers, purchasing, and field representatives to ensure project success. Strong written and verbal communication skills are crucial, as the role involves regular interaction with customers to reinforce and enhance company relationships. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams to ensure projects are completed on time. Experience in multi-story, multi-family construction projects is required.

Responsibilities

• Plan, coordinate, and monitor project progress, addressing issues as they arise.
• Coordinate with clients to define project requirements, scope, and objectives, ensuring their needs are met throughout the project.
• Serve as the primary liaison between our client's subcontracting team and general contractors, maintaining clear, effective communication and collaboration.
• Prepare and maintain project documentation, including plans, reports, and submittal drawings.
• Schedule field representatives for site measurements and meetings with site personnel.
• Collaborate with detailers and the purchasing department to ensure timely ordering of materials.
• Use project management tools to track performance and ensure timely completion of each project phase.
• Provide administrative support and address customer concerns, maintaining control of the order until handoff to fulfillment and billing.
• Communicate effectively with customers to reinforce and enhance the company's relationships.
• Manage project details, schedules, changes, and documentation, ensuring alignment with general contractors' expectations.
• Support the Project Manager, contributing to the Order Management and Fulfillment departments' efforts for streamlined project execution.
• Utilize technologies like MS Office Suite, Fishbowl Inventory, MS Teams, ZoHo CRM, and Bluebeam to manage and document project activities.
• Emphasize attention to detail and critical thinking in all communications and project documentation.
• Build and sustain professional relationships based on trust and reliability with general contractors.
• Follow up on documents, drawings, change orders and project correspondence.
• Process and store digital and physical documents by project.
• File and organize project documentation as needed.
• Perform special tasks and projects as required.

Requirements

• A Bachelor of Science degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in project coordination or a similar role, with a focus on new construction projects.
• Experience in a similar role within the subcontractor segment of the multi-family construction industry.
• Experience in multi-story, multi-family construction projects.
• Exceptional verbal and written communication skills, with a proven track record of effective customer and partner liaison.
• Strong organizational skills, attention to detail, and the ability to think critically under pressure.
• Great multitasking skills.
• Strong interpersonal skills and a customer-focused attitude.
• Based nearby or willing to relocate to Huntington Beach, California.
• Flexibility to adapt to project demands.
• Ability to work in a fast-paced, self-directed environment and prioritize multiple high-priority projects to ensure all deadlines are met.
• Ability to work under pressure and meet deadlines.
• Enjoy speaking with customers and reinforcing customer relationships.

Benefits

• Opportunities for continuous professional development and training.
• Participation in high-impact projects and initiatives.