Project Coordinator

$55,000 - $65,000/Yr

Carnegie Learning - Pittsburgh, PA

Full-time - Entry Level

Remote - Pittsburgh, PA

Educational Services

About the position

The Marketing Project Coordinator will play a crucial role in supporting the marketing team at Carnegie Learning by coordinating multi-vertical campaigns and technical projects. This position requires a proactive individual who can facilitate communication across teams, manage resources, and ensure project timelines and deliverables are met. The role emphasizes collaboration, organization, and problem-solving to help the team achieve its goals effectively.

Responsibilities

• Assist in planning and prioritizing marketing initiatives by providing logistical support and coordinating team efforts.
• Help organize and track the execution of tactical plans for marketing campaigns, collateral, multimedia, and web projects.
• Support subject matter experts with documentation of technical requirements for complex web and technical projects.
• Facilitate communication and alignment across the marketing team and with other departments, helping resolve minor obstacles to ensure smooth project progression.
• Coordinate the day-to-day tasks to support project progress, ensuring deliverables are on schedule, and assist in adjusting plans when changes arise.
• Communicate requirements, risks, dependencies, and timelines internally, to third party partners and agencies, and key stakeholders.
• Support review processes to ensure all marketing deliverables meet requirements and are top quality.
• Look for ways to continuously improve and streamline processes.

Requirements

• At least 2 years of experience as a project coordinator, using both waterfall and agile/scrum methodologies.
• Experience working in a marketing or agency environment.
• Proficiency in project management systems (Workfront and JIRA preferred).
• Experience gathering requirements and project managing complex technical projects.
• A people-first mentality, with the ability to collaborate with diverse teams and personalities.
• Strong problem-solving skills, curiosity, and natural organization.
• Ability to juggle multiple tasks, projects, and communication streams.
• Clear and precise communicator, both written and verbal.
• Comfortable with organizing and leading meetings.
• Ability to work internally and cross-functionally to turn ideas into actionable plans.
• Comfort with ambiguity in a fast-paced, mission-driven environment.
• Ability to acknowledge failure in a positive light and apply those lessons to future planning.
• Strong organizational and time-management skills to handle multiple projects across different product verticals.
• Proven success in implementing new processes for a team or organization.

Benefits

• Inclusive range of Health Insurance options, including a premium-free plan.
• Short-Term and Long-Term Disability Insurance at no cost.
• Access to Headspace at Work for mental health support.
• Flexible work arrangements with a Work From Anywhere Policy.
• Paid time off that can be used flexibly.
• Paid Parental Leave.
• Reduced working hours on full pay for soon-to-be and new parents.
• Free access to CL products for employees and their children.
• Quarterly Wellness Incentives.
• Monthly employee activities and recognition program.
• 9 Employee Resource Groups.