Project Coordinator

Aston Carter - San Jose, CA

Full-time

San Jose, CA

Administrative and Support Services

About the position

The Project Coordinator role is essential for managing various administrative tasks, including calendar management, meeting minute taking, event planning, and budget management. This position supports directors in organizing workshops, conferences, and quarterly business reviews, ensuring that all action items are completed and that events run smoothly. The role requires proficiency in Microsoft Office tools, particularly PowerPoint, Word, and Excel, to create presentations and manage data effectively.

Responsibilities

• Manage calendars and schedule meetings
• Take meeting minutes and ensure accurate documentation
• Organize staff engagement and meeting events, including catering and seating arrangements
• Facilitate and plan large workshops and conferences
• Manage project budgets, including expense and invoice management
• Provide feedback on presentations and collaborate with directors to create visuals in PowerPoint
• Support directors in planning and executing quarterly business reviews and other events

Requirements

• Proficient in calendar management
• Skilled in taking meeting minutes
• Experience in event planning
• Strong budget management skills
• Ability to manage expenses and invoices
• Proficient in PowerPoint, Word, and Excel (including pivot tables and graph creation)
• Attention to detail and strong organizational skills
• Excellent communication and collaboration skills
• Effective time management abilities