Project Coordinator

HealthEdge - Topeka, KS

Full-time - Entry Level

Remote - Topeka, KS

About the position

The Project Coordinator will assist the Global Professional Services (GPS) Project Managers in organizing ongoing projects, ensuring that project plans, schedules, budgets, and deadlines are met. This role involves monitoring project metrics, facilitating stakeholder meetings, and providing administrative support to enhance project delivery and efficiency.

Responsibilities

• Maintaining and monitoring project plans, schedules, work hours, budgets, and expenditures to ensure the GPS team achieves OKR metrics.
• Completing forecast change requests per the required GPS methodology process.
• Validating and completing project budget variance reports per the required GPS methodology process.
• Ensuring project artifacts are maintained and stored in a sole source of truth repository.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Working with the PM to ensure project deadlines are met.
• Identifying project changes and drafting necessary change documents with the PM.
• Providing administrative support as needed.
• Undertaking project tasks or workstream oversight as required.
• Assessing project risks and issues, providing solutions, and documenting them in the supporting risk and issues log.
• Organizing, attending, and participating in stakeholder meetings.
• Chairing and facilitating meetings where appropriate and distributing minutes to all project team members.
• Mentoring Project Coordinators to strengthen their skillset.

Requirements

• 2 years experience in project management coordination preferred
• Bachelor's degree preferred
• Competency in Microsoft applications including Word, Excel, and Outlook
• MS Project experience preferred
• OpenAir experience preferred
• Smartsheet experience preferred
• Exceptional verbal, written, and presentation skills
• Ability to work effectively both independently and as part of a team
• Knowledge of file management, transcription, and other administrative procedures
• Ability to work on tight deadlines.

Benefits

• Full-time, permanent employment
• Remote work flexibility
• Diversity and inclusion initiatives
• Equal opportunity employer commitment