HealthEdge - Topeka, KS

posted 2 months ago

Full-time
Remote - Topeka, KS

About the position

Our growing company is seeking to hire a Project Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. The Project Coordinator will play a crucial role in the success of our projects by maintaining and monitoring project plans, schedules, and budgets, and ensuring that all documentation is maintained appropriately for each project. The Project Coordinator will also be responsible for documenting and following up on important actions and decisions from meetings, preparing necessary presentation materials for meetings, and determining project changes as they arise. This role requires a proactive approach to providing administrative support as needed and undertaking project tasks as required. The Project Coordinator will develop project strategies, assess project risks and issues, and provide solutions where applicable. Additionally, they will ensure stakeholder views are managed towards the best solution and chair and facilitate meetings where appropriate, distributing minutes to all project team members. The Global Professional Services team supports customer-funded service delivery initiatives separate from standard SaaS license support activities. Examples include customer implementations, business expansion, and optimization initiatives. The Project Coordinator will be integral in ensuring that these initiatives are executed effectively and efficiently, contributing to the overall success of the organization.

Responsibilities

  • Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
  • Organize, attend, and participate in stakeholder meetings.
  • Document and follow up on important actions and decisions from meetings.
  • Prepare necessary presentation materials for meetings.
  • Ensure project deadlines are met.
  • Determine project changes.
  • Provide administrative support as needed.
  • Undertake project tasks as required.
  • Develop project strategies.
  • Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Assess project risks and issues and provide solutions where applicable.
  • Ensure stakeholder views are managed towards the best solution.
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Requirements

  • Bachelor's degree preferred.
  • 3 years' experience in project management coordination preferred.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • MS Project experience preferred.
  • OpenAir experience preferred.
  • Smartsheet experience preferred.
  • Exceptional verbal, written and presentation skills.
  • Ability to work effectively both independently and as part of a team.
  • Knowledge of file management, transcription, and other administrative procedures.
  • Ability to work on tight deadlines.
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