Project Coordinator

$62,400 - $72,800/Yr

Matrix Audio Visual Designs - Burbank, CA

Full-time - Entry Level

Burbank, CA

Administrative and Support Services

About the position

The Project Coordinator at Matrix Audio Visual Designs, Inc. is a detail-oriented and proactive role focused on supporting AV project management efforts. The coordinator will ensure efficient execution of project coordination tasks, requiring strong organizational skills and effective communication with various stakeholders. Familiarity with construction management software is essential for success in this position.

Responsibilities

• Organize and manage the day-to-day activities of AV projects, including scheduling and communication with customers and installers.
• Assist in developing project plans, timelines, and schedules, assigning and tracking tasks through D-tools.
• Conduct daily or bi-daily meetings to review project status and updates.
• Track and manage all project files, ensuring accessibility and up-to-date information for stakeholders.
• Schedule and organize project-related meetings, prepare agendas, take meeting minutes, and ensure follow-up on action items.
• Track progress of all projects and provide regular updates to the VP of Operations and relevant stakeholders.
• Prepare progress reports to ensure transparency and alignment across the team.
• Conduct site visits to assess on-the-ground progress and gather accurate information for reporting.
• Identify potential issues or risks within the project and escalate them to the VP of Operations.
• Assist in developing solutions to mitigate risks and avoid project delays.
• Assist in ensuring that project deliverables meet established quality standards.
• Coordinate resources to ensure the project team has necessary tools, materials, and information.
• Act as a liaison between various stakeholders, ensuring clear communication regarding project updates and issues.
• Handle logistical aspects of the project, arranging equipment and managing on-site logistics.
• Assist the project team with administrative tasks to maintain efficiency and meet deadlines.

Requirements

• Strong organizational skills
• Effective communication skills with various stakeholders
• Familiarity with construction management software

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Performance bonus
• Yearly bonus