Project Coordinator

Needham Bank - Needham, MA

Full-time - Mid Level

Needham, MA

Credit Intermediation and Related Activities

About the position

The role of the Project Coordinator at Needham Bank is designed to support the Senior Vice President of Project Management and the project management team in ensuring that projects are executed smoothly and efficiently. This position involves collaboration with various stakeholders, including IT solution delivery teams, product owners, and representatives from different business units. The Project Coordinator will be responsible for a range of administrative tasks that are critical to maintaining project timelines, schedules, budgets, and generating monthly management reports. Key responsibilities include utilizing spreadsheets and project management tools to track project budgets and schedules, coordinating meetings for the project team, and assisting in the development of new project workflows. The Project Coordinator will also be tasked with organizing project documentation, such as contracts and invoices, and preparing monthly project reports, including mid-month reviews and key performance reports. In addition to these duties, the Project Coordinator will assist with budgeting and expense tracking, maintain a master project schedule, and document meeting minutes and business requirements. The role also involves conducting post-implementation reviews and contributing to the lessons learned catalogue. The Project Coordinator will support initiatives between the Project Management Office (PMO), product owners, and IT solution delivery, ensuring that business requirements are translated effectively and that project progress is monitored closely. Compliance with company policies and relevant regulations is essential in this role.

Responsibilities

• Utilize spreadsheets and project management tools to assist with tracking project budgets and schedules.
• Coordinate meetings for the project team.
• Assist with developing new project workflows and assess business impacts with key stakeholders.
• Organize project documentation such as contracts, addendums, and invoices on projects.
• Update and prepare monthly project reports such as mid-month reviews and prepare monthly status reports and key performance reports.
• Assist with project budgeting and tracking expenses.
• Assist with creating and maintaining a master project schedule.
• Assist with project preparations such as documenting meeting minutes and whiteboard sessions, setting up business requirements documents, and preparing necessary project documentation to ensure project details are organized.
• Assist with conducting project post-implementation reviews and input of data into lessons learned catalogue.
• Assist the project manager with developing and maintaining project plans, schedules, and budgets.
• Assist with product owner program including coordinating between parties, scheduling, task tracking, meeting minutes, and follow-up items.
• Assist with supporting initiatives between PMO, product owners, and IT Solution delivery including the translation of business requirements, documenting current and future workflows, data mapping, QA activities, go-live planning, and overall work progress and activities.

Requirements

• Bachelor's degree or minimum two years' experience in a similar or related role.
• Familiarity with Microsoft Office products.
• Strong organizational skills with attention to detail.
• Solid leadership skills.
• Ability to perform job functions independently or with limited supervision.
• Strong listening, verbal, and written communication skills.
• Ability to effectively handle multiple, simultaneous, and changing priorities.
• Ability to conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.

Nice-to-haves

• Experience with project management tools and methodologies.
• Knowledge of banking or financial services industry.

Benefits

• 401(k) with 8% match
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Life insurance