Project Coordinator

$62,400 - $72,800/Yr

ApTask - San Diego, CA

Full-time - Mid Level

San Diego, CA

Administrative and Support Services

About the position

The Project Coordinator will be responsible for managing the administrative aspects of assigned construction projects from award through completion. This includes planning, scheduling, procurement, invoicing, and project close-out. The role requires coordination with the Field Project Manager and maintaining accurate records of job status and changes, as well as providing financial oversight and ensuring customer satisfaction throughout the project lifecycle.

Responsibilities

• Manage administrative aspects of assigned projects from award through completion.
• Coordinate project requirements and related field tasks with the Field Project Manager.
• Maintain accurate records of job status, job changes, and material flow.
• Enter data for new projects and change orders into the accounting system.
• Provide project financial oversight including forecasting revenue and monthly invoicing.
• Establish project milestones and analyze costs, adjusting project plans as necessary.
• Coordinate with the Design Team for project design requirements when needed.
• Procure materials, supplies, and subcontractors for timely project completion.
• Communicate project schedules and changes regularly with customers to improve satisfaction.
• Work with Accounts Receivable to ensure timely payment from customers.
• Identify potential project risks and develop strategies to minimize impact.

Requirements

• 1 year of project management experience (preferred)
• 2 years of experience as a Project Coordinator (preferred)
• Familiarity with construction management software
• Experience in commercial construction
• Proficiency in ProCore and project scheduling

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance