Project Coordinator

About the position

The Project Coordinator will be responsible for coordinating project team activities and supporting the Project Managers with regards to project logistics. They will mentor and train less experienced project coordinators.

Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction, and status meetings); work with project team members on project activities, communicate with TCR's, engineers, and designers on behalf of the Project Manager; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.).
• Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities.
• Track, analyze, and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders.
• Create contract requisitions, provide assistance in preparing Request for Proposal and/or Scope of Work, prepare bid evaluations, assist in analysis of bid results and awarding of contracts, communicate with Supply Chain, work with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), retention, etc.).
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report.
• Mentor and train less experienced project coordinators.

Requirements

• Experience with project coordination and logistics.
• Proficiency in preparing cost re-projections and budget variance explanations.
• Ability to coordinate project meetings and communicate effectively with project team members and stakeholders.
• Skills in tracking and analyzing project spending, cash flows, and cost tracking/analysis.
• Experience with contract requisitions and the bidding process.
• Knowledge of accounting principles (debits and credits).
• Proficiency in Microsoft Office projects and experience with financial costing software.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)