Project Coordinator

Power System Engineering, Inc. (Pse) - Saint Paul, MN

Full-time

Saint Paul, MN

Professional, Scientific, and Technical Services

About the position

The position involves providing project coordination and administrative assistance to the Utility System Planning & Services Studies Department at Power System Engineering (PSE). The role requires a dedicated professional who can work independently and support various project managers and executives in their tasks, ensuring efficient operations and effective communication within the team.

Responsibilities

• Arrange appointments and prepare meeting minutes, memos, letters, reports, proposals, charts, and contracts.
• Assist with the preparation and submission of technical proposals in response to Request for Proposals (RFPs).
• Proofread, edit, format, print, assemble, and submit technical reports to clients.
• Prepare construction bid packages and contracts.
• Track project costs and progress to meet budgets and deadlines.
• Prepare monthly invoicing in collaboration with the Operations Department and project managers.
• Coordinate and prepare information for project or internal department meetings, and record meeting minutes.
• Handle various internal administrative tasks, including approving expense reimbursements and assisting with travel arrangements.
• Coordinate meetings with external venues and internal attendees.
• Collaborate with team members to improve efficiencies and work products, and assist in marketing and business development efforts.
• Assist in planning study report preparation, including Word documents, spreadsheets, tables, and graphs.

Requirements

• Bachelor's degree preferred; Associate's degree in technical writing, editing, administrative assistance, or a related field will be considered.
• 2+ years of relevant experience, preferably with a professional services firm.
• Highly organized, detail-oriented, and able to work independently.
• Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Excellent communication skills and strong teamwork abilities.
• Ability to multi-task, prioritize workload, problem-solve, and meet deadlines.
• Entrepreneurial mindset with a willingness to dive into technical aspects of renewable energy projects.
• Proficiency with Microsoft Project is a plus.

Benefits

• Competitive salaries based on industry standards, qualifications, and experience.