Project Coordinator

Catamount Constructors - San Antonio, TX

Full-time

San Antonio, TX

Heavy and Civil Engineering Construction

About the position

The Project Coordinator will assist Project Managers and Project Engineers in the setup, maintenance, and closure of projects within the accounting system. This role involves monitoring subcontractor compliance, authorizing payment releases, and performing various administrative duties to support the project team effectively.

Responsibilities

• Provide daily administrative support for the Project Team, prioritizing workflow within multiple projects.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Build Work Authorizations, Professional Service Agreements, and Purchase Orders in Procore.
• Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements, and Purchase Orders for execution accuracy, post compliance as received, and indicate which exhibits are not in compliance.
• Create subcontractor/supplier change orders, track change order status, and maintain documentation in Procore.
• Perform proper due diligence including verification of approvals and required lien releases.
• Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.
• Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.
• Work with Project Team to resolve billing discrepancies.
• Review and validate sub-contractor and sub-tier waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).
• Manage the maintenance of Waivers in Textura and Procore.
• Manage outstanding Mechanic Liens from sub-contractors including the sub-tiers.
• Facilitate resolution of the release of Mechanic liens with the Legal Department as needed.
• Manage filed Preliminary Notices from sub-contractors including the sub-tiers.
• Prepare waivers for checks to be issued.
• Manage internal communication via telephone, email inquiries and respond as appropriate.

Requirements

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment preferred.
• High School Diploma or equivalent required.
• Experience using Viewpoint, Textura, Procore, Docusign, BlueBeam or other similar construction software preferred.
• Working knowledge of Microsoft Word, Excel, Outlook and Internet.
• Excellent customer service skills and administrative support experience.

Nice-to-haves

• Experience in a construction or related environment preferred.