Project Coordinator

Actalent - Sparks, NV

Full-time - Entry Level

Sparks, NV

10,001+ employees

Administrative and Support Services

About the position

The Construction Project Coordinator will collaborate with the CSA team to oversee the construction of a manufacturing facility for Semi Trucks. This role focuses on managing administrative tasks related to project coordination, ensuring timely completion of tasks, facilitating communication among team members, and tracking project progress.

Responsibilities

• Manage all aspects of RFI (Request for Information) and Construction Submittals.
• Prepare, verify, and submit invoices to ensure accurate and timely billing.
• Track project expenses and ensure alignment with the budget, flagging discrepancies for project managers.
• Maintain up-to-date records of contracts, change orders, purchase orders, and other billing-related documents.
• Communicate with subcontractors to collect progress reports and ensure proper documentation for billing purposes.
• Assist in scheduling construction activities to align with project deadlines.
• Ensure compliance with relevant regulations and guidelines in billing processes.
• Act as the point of contact to resolve discrepancies in invoices or billing documents.
• Generate financial reports, cost analyses, and project updates to inform the team of financial progress and challenges.
• Assist in identifying and mitigating risks related to billing and budget overruns.

Requirements

• Experience in billing and invoicing processes.
• Strong budget monitoring skills.
• Proficient in documentation management related to construction projects.
• Ability to manage subcontractor communications effectively.
• Experience in schedule coordination for construction activities.
• Knowledge of compliance regulations in large-scale industrial construction.
• Problem-solving skills to resolve billing discrepancies.

Nice-to-haves

• Experience in construction project management software.
• Familiarity with financial reporting tools.

Benefits

• Competitive salary based on experience.
• Opportunity to work with a leading engineering and sciences services company.