Project Coordinator

Actalent - New Albany, OH

Full-time - Mid Level

New Albany, OH

10,001+ employees

Administrative and Support Services

About the position

The Project Coordinator at Actalent is responsible for coordinating project team activities and supporting Project Managers with project logistics. This role involves mentoring and training less experienced project coordinators, ensuring effective communication among project team members, and managing various project-related tasks to facilitate successful project execution.

Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings.
• Support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics including arrangements for temporary office/jobsite facilities, electricity, securing permits, and securing lay down yards.
• Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities.
• Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders.
• Create contract requisitions, assist in preparing Request for Proposal and/or Scope of Work, prepare bid evaluations, assist in analysis of bid results and awarding of contract.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report.
• Mentor and train less experienced project coordinators.

Requirements

• Bachelor's or Associate's in Construction Management, Engineering, Accounting, or Business.
• Three to seven years of experience working on project budgets, projections, and cost tracking/analysis.
• Three to seven years of experience working with accounting principles (debit and credits).
• Proficient with Microsoft Office projects and experience working with financial costing software.