Project Coordinator

$43,680 - $49,920/Yr

Adecco - Saint Louis, MO

Full-time - Entry Level

Saint Louis, MO

Administrative and Support Services

About the position

The Project Coordinator will support a furniture installation company by managing and coordinating the paperwork and communications for multiple projects simultaneously. This role involves close collaboration with Project Managers and customers throughout the project lifecycle, ensuring efficient operations and timely communication.

Responsibilities

• Collects information for new customer setup including New Client Forms, Sales Tax Exemption Certificates, Signed Customer Agreements, Terms and Conditions, I-9, and any other information necessary for customer setup.
• Inputs customer information into Project Management software (Microsoft Dynamics).
• Sets up projects by requesting project information needed from customers, inputting details into Dynamics software, and organizing documents into job folders.
• Directs project and customer correspondence through monitoring of customer emails.
• Types quote information into company CRM software and distributes quotes to customers.
• Communicates with customers regarding product returns from jobsite.
• Assists with closeouts and punch lists.
• Inputs scheduled projects onto group Outlook calendar.
• Verifies customer product receipt and any issues regarding customer product.
• Tracks and follows up on punch list items until project completion.
• Backs up Project Manager during her absence and assists with customer requests.
• Performs various other administrative functions as required.

Requirements

• Two years of relevant experience.
• Proficient in Microsoft Outlook, Excel, and Word.
• Ability to multi-task in a fast-paced environment.
• Organized with great time-management skills.
• Attention to detail.
• Excellent verbal and written communication skills.
• High School diploma or more.

Nice-to-haves

• Knowledge of commercial furniture is a plus, but not required.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Additional voluntary benefits
• EAP program
• Commuter benefits
• 401K plan
• Paid Sick Leave
• Holiday pay as required by law