Project Coordinator

Alpha Building Corporation - San Antonio, TX

Full-time - Mid Level

San Antonio, TX

Construction of Buildings

About the position

Alpha Building Corporation is currently seeking a Project Coordinator to join our team. The Project Coordinator plays a crucial role in coordinating and supervising all engineering and administrative policies, procedures, and functions at the project level. This position requires effective communication and collaboration with project field operations to ensure that information is delivered, understood, and implemented correctly. The ideal candidate will be highly motivated, able to multitask, and possess excellent time management skills to set priorities and meet deadlines. Professionalism is essential, as the Project Coordinator will interact with customers and co-workers regularly. In this role, the Project Coordinator will be responsible for the overall coordination of various aspects of the project, including safety, performance, budget, scheduling, equipment management, and quality. The Project Coordinator will ensure strict adherence to safety, ethics, and compliance requirements at all times. They will communicate the work plan, duty assignments, responsibilities, and scope of authority for the project team. Establishing and maintaining procedures with design professionals, consultants, owners, and subcontractors for information flow, approvals, meetings, reporting, and applications for payment is also a key responsibility. The Project Coordinator will work closely with Preconstruction, Estimating, and Purchasing teams to support the development of the initial project budget. They will lead the preconstruction effort related to project communication for successful mobilization and participate in the preparation of various studies, recommendations for materials and methods, and cost estimates. Additionally, the Project Coordinator will prepare detailed contract items lists, develop trade scope of work documents for bid packages, and manage the procurement schedule for subcontractors and major material purchases to ensure compliance with the construction schedule. Managing the financial status of the project, including preparation of project status and accuracy of financial reports, is a critical aspect of this role. The Project Coordinator will schedule, conduct, and document all job meetings, owner-architect, and coordination meetings. They will also manage the subcontract change order process, including reviewing subcontractor estimates, negotiating change orders, obtaining required owner approvals, and preparing subcontract change orders. Finally, the Project Coordinator will oversee project close-out, securing warranties, guarantees, acceptance of work, and final payment and records retention.

Responsibilities

• Responsible for the overall coordination of the various aspects of the project, including safety, performance, budget, scheduling, equipment management, and quality.
• Ensures strict adherence to safety, ethics, and compliance requirements at all times.
• Communicates work plan, duty assignments, responsibilities, and scope of authority for project team.
• Establishes and maintains procedures with design professionals, consultants, owners, and subcontractors for information flow, approvals, meetings, reporting, and applications for payment.
• Works with Preconstruction, Estimating, and Purchasing to support the development of the initial project budget.
• Leads the preconstruction effort as it relates to project communication for successful mobilization.
• Participates in preparation of various studies, recommendations for materials and methods, and cost estimates.
• Prepares detailed contract items list including all significant items required for the construction of the project.
• Develops trade scope of work documents for bid packages, major material, and equipment purchases.
• Prepares a procurement schedule for subcontractors, major material, and equipment purchases to ensure timely buy-outs and overall compliance with the construction schedule is maintained.
• Manages financial status of the project including preparation of project status and accuracy of financial reports.
• Schedules, conducts, and documents all job meetings, owner-architect, and coordination meetings.
• Manages the subcontract change order process including review of subcontractor estimates, negotiate change orders, obtain required owner approvals and preparation of subcontract change orders.
• Manages project close-out, including securing warranties, guarantees, and acceptance of work, subcontract and vendor close, final payment and records retention.
• Performs other duties as determined and required based on project need.

Requirements

• Must have a High School Diploma or equivalent.
• Must have a current Texas driver's license and a satisfactory driving record.
• Must have a minimum of five (5) years related experience or an equivalent combination of education, training, and experience.

Nice-to-haves

• Experience in Training & Development.

Benefits

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Vision insurance
• Short and Long Term Disability
• Retirement