Black Lion Investment Group - Miami Beach, FL
posted 2 months ago
The Construction Administrative Assistant at Black Lion Investment Group, Inc. plays a crucial role in supporting the Director of Development and various Project Managers in the successful administration of construction contracts. This position is essential for ensuring that all contractual obligations are met in a timely manner, which includes organizing and managing the monthly billing process. The role requires a proactive approach to coordinating with in-house legal counsel and the Director of Development to generate construction contracts for General Contractors and Vendors. In addition to contract administration, the Construction Administrative Assistant is responsible for maintaining comprehensive documentation for all vendors and contractors. This includes managing business licenses, certificates of insurance, and documentation related to invoices and payments. The position also involves assisting in the review of monthly AIA Applications for Payment, preparing change orders for Project Managers, and scheduling meetings to discuss monthly billings. Furthermore, the assistant will collaborate with the Accounting department to compile necessary documentation for monthly construction financing draws and assist in assembling bid documents, which include plans, specifications, and insurance requirements. This role is designed for individuals who thrive in a fast-paced environment and possess strong organizational skills. The Construction Administrative Assistant must be flexible and adaptable to changing work demands and schedules, ensuring that all performance standards are met while complying with company policies and procedures. This position is primarily on-site but allows for remote work three times a month after the onboarding process is completed.