Project Coordinator

E-Z Bel Construction - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

11-50 employees

Heavy and Civil Engineering Construction

About the position

The Project Coordinator at E-Z Bel Construction plays a crucial role in supporting the Project Management and Superintendent/Field teams in the day-to-day operations of managing construction projects. This position is designed for individuals who are eager to contribute to the success of various projects while working under the guidance of experienced professionals. The Project Coordinator will engage in a variety of project management activities, which include managing subcontracts, handling submittals, processing change orders, and tracking production metrics. The role requires a proactive approach to problem-solving and effective communication with various stakeholders, including subcontractors, suppliers, and project owners. In this position, the Project Coordinator will draft essential pre-construction documents such as subcontracts, material sourcing sheets, and project schedules for review by the Project Manager. They will also be responsible for setting up and maintaining project job files, capturing and organizing production quantities, and coordinating pay estimates with the Project Manager and accounting team. The Project Coordinator will assist in change management by creating and tracking change requests, soliciting quotes from subcontractors and suppliers, and managing subcontractor invoices and payments. Additionally, the Project Coordinator will play a key role in ensuring that all materials are ordered and delivered on time, maintaining communication with vendors, and guaranteeing that all major orders are received according to specifications. They will also be responsible for acquiring necessary excavation and right-of-way permits, coordinating electric service to projects, and ensuring compliance with Dig-Tess locate tickets. The role requires a strong sense of urgency, effective time management, and the ability to work collaboratively with various teams to ensure project success.

Responsibilities

• Draft pre-construction documents including subcontracts, submittals, and schedules for Project Manager review.
• Set up and maintain project job files.
• Assist with capturing and organizing production quantities and coordinate finalized pay estimates with PM/PA/accounting.
• Assist with change management through creation and tracking of change requests.
• Solicit subcontractor and supplier quotes as necessary.
• Track subcontractor invoices and payments.
• Assist with the execution and submission of monthly project schedule updates.
• Correspond with owners and design consultants as needed.
• Prepare project meeting documents.
• Provide assistance with special projects for Project Managers.
• Manage daily orders from the field for concrete, base, asphalt, and other materials.
• Order material as needed to keep crews moving based on the approved schedule.
• Serve as primary contact with outside vendors regarding material orders and scheduling.
• Ensure all major orders are received per shop drawings and quantities.
• Issue purchase orders with proper job cost codes to vendors when ordering materials.
• Acquire and maintain all necessary excavation/ROW permits prior to the start of the job.
• Coordinate electric service to projects, including obtaining addresses and submitting applications.
• Ensure all delivery tickets have pay items coded before forwarding to accounting.
• Request, track, and ensure compliance of all Dig-Tess locate tickets on assigned projects.
• Update Redlines with foreman provided information on a weekly basis for monthly submissions to owners.
• Assist with retainage collection including documentation acquisition and on-site walkthroughs.

Requirements

• College Degree preferred, High school diploma or equivalent certification required.
• Two to five years experience in the construction industry.
• Valid Texas Driver's License required.
• Bilingual preferred (Spanish).
• Advanced knowledge of the Microsoft Office suite.
• Demonstrates effective written and oral communication skills.
• Demonstrates analytical skills in areas of moderate complexity.
• Demonstrates ability to read and comprehend simple instructions and correspondence.
• Demonstrates the ability to effectively present in small group presentations.
• Demonstrates the ability to add, subtract, multiply, and divide in all units of measure.
• Demonstrates sound judgment in resolving matters of moderate scope and complexity.
• Demonstrates the ability to influence others.
• Demonstrates a sense of urgency in responding to all situations.
• Demonstrates ability to prioritize assigned work and complete in a timely manner.

Nice-to-haves

• Experience with project management software.
• Knowledge of construction safety regulations.
• Familiarity with local construction codes and regulations.

Benefits

• Best in Class Medical & Dental Plans
• Vision Insurance
• Voluntary life insurance
• Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages
• Pet Insurance
• Retirement plan (401k)
• Quarterly Bonuses
• Paid Time Off
• Employee Assistance Program
• Tuition reimbursement and Continued Education programs
• Scholarship Initiatives
• Community Engagement
• Employee and family engagement events
• Quarterly State of the Company Meetings.