Project Coordinator

Centennial Contractors Enterprises - Stillwater, OK

Full-time - Entry Level

Stillwater, OK

Construction of Buildings

About the position

Centennial Contractors Enterprises, Inc. is seeking a Project Coordinator to join our team in Stillwater, OK. As a national leader in renovation, construction, and design-build services, we pride ourselves on our commitment to integrity and performance excellence. The Project Coordinator will play a crucial role in supporting a diverse group of clients, vendors, and departments by managing various administrative functions. This position is essential for ensuring that our projects run smoothly and efficiently, allowing us to continue exceeding client expectations. In this role, the Project Coordinator will be responsible for updating, routing, and maintaining various documents and clerical correspondence. This includes processing subcontractor and vendor forms and documents, as well as assisting team members in coordinating meetings and tasks. The Project Coordinator will serve as a liaison with Owner Representatives, vendors, and clients, ensuring that all necessary documentation is handled promptly and accurately. The ability to adapt to a fast-paced work environment and demonstrate integrity consistent with Centennial's core values is essential. The Project Coordinator will also be involved in office support tasks, such as ordering supplies, greeting visitors, and arranging for maintenance of office equipment. Additionally, the role includes subcontractor, vendor, and payment coordination, where the Project Coordinator will prepare invoices, review billings, and follow up on payments. This position requires strong organizational skills, attention to detail, and the ability to work both independently and as part of a team. The successful candidate will have the opportunity to grow within the company and take on additional responsibilities as they develop their skills and experience.

Responsibilities

• Assist team members in coordinating meetings and tasks, reviewing project documentation, and logging and tracking project details.
• Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks.
• Prepare forms for security access and other requirements; type and send letters, memoranda, and reports as directed.
• Prepare minutes of project meetings and coordinate the maintenance of physical and electronic files.
• Assemble closeout documentation and manage incoming and outgoing mail.
• Review accounting and other reports for data accuracy and input financial data into accounting systems.
• Order and replenish office supplies; greet visitors and direct them appropriately.
• Arrange for maintenance and repair of office equipment; track materials and coordinate quality control.
• Prepare invoices and review billings; follow up on payments after invoice approval.
• Obtain submittals from subcontractors and vendors; act as point of contact for billing and procedural questions.

Requirements

• 2+ years' experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Excellent time management and organizational skills.
• Ability to work independently and in a team environment.
• Strong math skills and knowledge of general accounting and bookkeeping processes.
• Experience in the construction industry is desired but not required.
• Strong verbal and written communication skills, with the ability to present information clearly and professionally.
• Ability to adapt to frequent changes in a fast-paced work environment.
• Demonstrated integrity consistent with company values.

Nice-to-haves

• Experience with Microsoft Office suite and other technology systems.
• Familiarity with project management software or tools.

Benefits

• Opportunities for professional development and growth within the company.
• A supportive work environment that values integrity and performance excellence.