Project Coordinator

$62,400 - $72,800/Yr

ApTask - San Diego, CA

Full-time

San Diego, CA

Administrative and Support Services

About the position

The Project Coordinator role is responsible for overseeing the administrative aspects of assigned projects from initiation to completion. This includes planning, scheduling, procurement, and financial oversight to ensure projects are completed on time and within budget. The coordinator will work closely with the Field Project Manager and other teams to maintain accurate records, manage project costs, and enhance customer satisfaction through effective communication and service.

Responsibilities

• Responsible for administrative aspects of assigned projects from award through completion.
• Coordinate project requirements and related field tasks with the Field Project Manager.
• Maintain accurate and up-to-date records of job status, job changes, and material flow.
• Enter data for new projects and change orders into the accounting system.
• Provide project financial oversight, including forecasting revenue and monthly invoicing.
• Establish project milestones and analyze costs, reviewing actual vs. estimated job costs.
• Coordinate with the Design Team for project design requirements when necessary.
• Procure materials, supplies, and subcontractors for timely project completion.
• Communicate project schedules and changes regularly with customers to improve satisfaction.
• Work with the Accounts Receivable team to ensure timely payment from customers.
• Identify potential project risks and develop strategies to minimize impact.
• Perform other duties and responsibilities as requested.

Requirements

• 1 year of project management experience (preferred).
• 2 years of experience as a Project Coordinator (preferred).
• Ability to commute to San Diego, CA (required).
• Ability to relocate to San Diego, CA before starting work (required).

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance