Project Coordinator

Slsco, Ltd. - Galveston, TX

Full-time

Galveston, TX

Construction of Buildings

About the position

SLSCO, Ltd, a leading firm in rapid response and long-term disaster recovery, is looking for a Project Coordinator to join our dedicated team in Galveston, Texas. The primary mission of SLSCO is to rebuild, rehabilitate, and elevate homes that have been affected by natural disasters. As a Project Coordinator, you will play a crucial role in ensuring that our projects run smoothly and efficiently, contributing to the overall success of our recovery efforts. In this position, you will be responsible for facilitating the onboarding of new vendors, ensuring that all necessary documentation such as insurance, business registrations, and licenses are compliant with contractual requirements. You will also review vendor invoices and supporting documentation to verify their accuracy and alignment with our internal database and tracking systems. Your analytical skills will be essential as you investigate billing discrepancies and verify the completeness of lien releases submitted by subcontractors. Additionally, you will be tasked with maintaining and updating our file management systems, corresponding with general contractors, subcontractors, and other vendors regarding invoicing and payment inquiries. You will also maintain the client system of record and program database, ensuring that all necessary records are kept up to date. Your role will involve researching any vendor or project manager questions regarding payment status and assisting in preparing Accounts Receivables, including all required backup materials for contracts. As projects come to a close, you will assist with related tasks to ensure a smooth project closeout. This position requires a proactive individual who can handle multiple responsibilities and meet deadlines while maintaining a high level of accuracy and attention to detail. SLSCO is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the job. We are an Equal Opportunity/Affirmative Action employer, ensuring that all qualified applicants receive consideration for employment without discrimination based on various protected classes.

Responsibilities

• Facilitate new vendor onboarding and setup; review insurance, business registrations, and licenses to ensure compliance with contractual requirements.
• Review vendor invoices and support documentation thoroughly to verify accuracy and alignment with data in internal database and tracking system.
• Analyze and investigate billing discrepancies.
• Verify completeness and accuracy of lien releases submitted by subcontractors.
• Conduct Section 3 reporting and tracking.
• Maintain and update file management systems.
• Correspond with general contractors, subcontractors, and other vendors regarding invoicing and payment inquiries.
• Maintain client system of record, program database, and all necessary records and systems for the program.
• Research any vendor or project manager questions regarding payment status.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist in preparing Accounts Receivables including all contract required back-up materials.
• Assist with tasks related to project closeout.
• Perform other related duties as assigned by management.

Requirements

• 5-7 years relevant work experience
• Experience in government funded construction projects
• Excellent verbal and written communication skills
• Effective time management and organizational skills
• Capacity and desire to meet deadlines and handle pressure on a daily basis
• Proficiency in English language and in Microsoft Office applications
• Attention to detail.