Project Coordinator

Evans General Contractors - Dallas, TX

Full-time - Entry Level

Dallas, TX

Construction of Buildings

About the position

As a Project Coordinator at Evans General Contractors, you will play a crucial role in overseeing assigned projects from inception to completion under the guidance of multiple Project Managers. Your responsibilities will include preparing, reporting, and analyzing each project throughout its duration, ensuring that all aspects are meticulously documented and communicated. You will be tasked with generating subcontracts and purchase orders, ensuring compliance with the requirements specified in each contract, and producing necessary documentation for any changes that occur during the contract period. Additionally, you will execute the closeout process once all obligations have been met by both parties involved in the contract. Your role will also involve generating owner change order requests, change orders, and pay applications using software tools such as Viewpoint (Vista) and Textura (Oracle). You will initiate, approve, and close monthly draws, as well as collect lien waivers and affidavits for each draw. You will be responsible for entering and distributing submittals, Requests for Information (RFIs), test logs, daily reports, and other necessary documentation as required. Furthermore, you will receive and record drawings and prepare monthly projection reports or other reports as needed, such as open payables and job cost reports. In addition to project management tasks, you will provide callers with essential information about the company, including its address, directions, fax numbers, and website. You will coordinate the pick-up and delivery of express mail services and assist with various clerical duties such as photocopying, faxing, filing, and collating. You will also answer front desk telephone calls and direct them to the appropriate employee or voicemail when necessary. Other responsibilities may be assigned as needed, making this a dynamic and engaging role within the company.

Responsibilities

• Oversee assigned projects from start to finish under the direction of multiple Project Managers.
• Prepare, report, and analyze each project throughout its duration.
• Generate subcontracts and purchase orders, ensuring compliance with contract requirements.
• Produce documents for any changes to the agreement during the contract period.
• Execute the closeout process when both parties have met their obligations.
• Generate owner change order requests, change orders, and pay applications via Viewpoint (Vista) and Textura (Oracle).
• Initiate, approve, and close monthly draws.
• Collect lien waivers and affidavits for each draw.
• Enter and distribute submittals, RFIs, test logs, daily reports, etc. as needed.
• Receive and record drawings.
• Prepare monthly projection reports or other reports as needed (e.g., open payables, job cost).
• Provide callers with company information such as address, directions, fax numbers, and website.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Assist with clerical duties such as photocopying, faxing, filing, and collating.
• Answer front desk telephone and direct callers appropriately.
• Perform other responsibilities as assigned.

Requirements

• Associate's Degree preferred.
• Minimum of 4 years of experience in contract administration preferred.
• Experience in commercial construction preferred.
• Experience with Viewpoint (Vista) and Textura (Oracle) preferred.
• Strong verbal and written communication skills.
• Proficiency in MS Office Suite.