Project Coordinator

$65,000 - $75,000/Yr

Lefrak Organization - Jersey City, NJ

Full-time - Entry Level

Jersey City, NJ

Real Estate

About the position

The Project Coordinator will assist with the day-to-day project management responsibilities of a vast residential portfolio in Jersey City, New Jersey. This role is crucial in supporting the property management team by overseeing unit renovations, amenity construction projects, and capital improvement initiatives, ensuring projects are executed efficiently, on time, and within budget while maintaining high quality standards.

Responsibilities

• Coordinate unit renovations, amenity construction projects, and capital improvements from inception to completion.
• Assist in developing project timelines, schedules, and deliverables.
• Monitor progress and ensure project deadlines are met while maintaining quality and safety standards.
• Conduct regular site visits to oversee project work and ensure compliance with plans and specifications.
• Assist the General Manager and Assistant General Manager in preparing and managing project budgets.
• Track expenses and ensure projects remain within financial constraints.
• Provide regular updates on project costs and identify potential savings opportunities.
• Source and evaluate vendors for unit renovations, construction, and capital projects.
• Negotiate pricing, terms, and contracts with vendors to ensure cost-effective and high-quality services.
• Maintain relationships with key vendors and contractors to ensure timely and successful project execution.
• Serve as a liaison between property management, contractors, vendors, and internal teams to ensure effective communication and coordination.
• Provide regular project updates to the Assistant General Manager and General Manager.
• Address and resolve any issues or delays that may arise during project execution.
• Maintain detailed project records, including budgets, schedules, vendor agreements, and other relevant documentation.
• Prepare and present reports on project progress, costs, and any potential risks or delays.
• Ensure that all necessary permits and regulatory requirements are met for each project.

Requirements

• 0 - 2 years' experience
• A bachelor's degree, preferably in project management, construction management, business administration, or a related field.
• Experience in project coordination, preferably within property management or construction preferred.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in project management software and tools, as well as Microsoft Office Suite.
• Knowledge of construction practices, building codes, and safety regulations.
• Ability to work independently and collaboratively in a fast-paced environment.

Benefits

• 401(k)
• Commuter assistance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account