Project Coordinator

Dowbuilt - Austin, TX

Full-time - Entry Level

Austin, TX

Construction of Buildings

About the position

The Project Coordinator at Dowbuilt plays a crucial role in providing administrative and coordination support for high-end residential construction projects. This position involves collaboration with regional project teams and the accounting department to ensure smooth project execution and compliance with various agreements and regulations.

Responsibilities

• Enter subcontractor subcontract agreements (SA's) and revisions into Sage as directed.
• Track and save copies of all executed documents in Sage and Sharefile.
• Ensure sub and vendor insurance compliance by tracking, requesting, and reviewing insurance certificates.
• Assist with collecting information for vendor/subcontractor setup, including W-9 collection for submission to Accounting.
• Keep the buy-out log up to date as subcontractors are hired for various scopes of work.
• Assist with tracking and distribution of RFI's and Submittals as requested by the Project Manager.
• Participate in internal project reviews when requested.
• Assist with project closeout, including preparation of O&M manuals and collection of subcontractor warranties.

Requirements

• Bachelor's degree in construction management, engineering, or related field preferred but not required.
• At least one year of experience within the construction industry required.
• Proficiency with MS Office 365.
• General working knowledge of Sage 300 CRE (formerly Timberline) Project Manager Module - training to be provided.
• Ability to maintain the highest ethical standards in all business relationships.
• Knowledge of construction sequencing and best practices.
• Ability to collaborate and build relationships with project teams.
• Self-starter with the ability to prioritize workload and manage time effectively.
• Detail-oriented and proactive problem solver.

Nice-to-haves

• Experience with web-based solutions such as Smartsheet, ShareFile, Slack, and Asana is preferred.
• Ability to read and understand plans, drawings, and specifications is preferred.

Benefits

• Competitive pay commensurate with skills and experience.
• 100% paid medical, dental, vision, and basic life insurance premiums for full-time employees (30% coverage for dependents).
• 8 paid holidays each year, no waiting period.
• Paid time-off (PTO).
• Ongoing education/tuition reimbursement program.
• 401(k) retirement savings plan with employer profit sharing contributions.
• New hire onboarding and on-the-job training.
• Discretionary bonus.
• Opportunities in other regions, if desired.