Project Coordinator

Centurion Selection - Vista, CA

Full-time - Mid Level

Vista, CA

Administrative and Support Services

About the position

The Project Coordinator at Centurion Selection is responsible for ensuring the smooth execution of construction projects by managing documentation, coordinating communications, and supporting the project manager with daily tasks. This role requires strong organizational skills and the ability to thrive in a fast-paced environment, with a focus on managing RFIs, drafting scopes of work, and coordinating project activities.

Responsibilities

• Prepare, issue, and track RFIs, ensuring timely responses from architects, engineers, and other stakeholders.
• Draft and review detailed scopes of work for subcontractors, ensuring clarity and alignment with project requirements.
• Maintain and organize all project documentation, including contracts, change orders, submittals, and schedules.
• Assist in coordinating project schedules, meetings, and communications between the project manager, subcontractors, vendors, and clients.
• Communicate regularly with subcontractors to ensure all project-related information is clear and tasks are on track.
• Support the project team in processing and tracking change orders, ensuring that any changes to the project scope or budget are properly documented and communicated.
• Assist in preparing and distributing regular progress reports, ensuring all stakeholders are informed of project status.
• Ensure that all project documentation is complete, accurate, and submitted in a timely manner.
• Provide general administrative support to the project management team, including scheduling, tracking deadlines, and coordinating resources.

Requirements

• Minimum 3 years of experience in a project coordination role within the construction industry, preferably in commercial, hospitality, renovation, or multifamily projects.
• Bachelor's degree in Construction Management, Business, or related field preferred but not required.
• Proficient in construction management software (e.g., Procore, Bluebeam, or similar), RFIs, and Microsoft Office Suite (Word, Excel, Project).
• Experience with managing RFIs and understanding their importance in the project communication process.
• Proven experience in drafting and reviewing scopes of work for subcontractors and vendors.
• Strong verbal and written communication skills, with the ability to convey complex information clearly.
• Excellent attention to detail, time management, and multitasking abilities.
• Ability to work collaboratively with a diverse project team and manage multiple responsibilities in a fast-paced environment.
• Strong problem-solving skills and the ability to anticipate issues before they arise.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO) and holidays.
• Opportunities for career growth and professional development.