Project Coordinator

$54,000 - $56,000/Yr

Unclassified - Boston, MA

Full-time - Entry Level

Onsite - Boston, MA

11-50 employees

About the position

The National Institute for Children's Health Quality (NICHQ) is seeking a Project Coordinator to join our team in Boston, MA. This position is ideal for an energetic and detail-oriented individual with 1-2 years of administrative or project management experience. The Project Coordinator will play a crucial role in supporting the activities and deliverables of various projects aimed at improving children's health outcomes. The successful candidate will collaborate with multiple team members and stakeholders to ensure that project goals are met efficiently and effectively. In this role, the Project Coordinator will be responsible for coordinating project activities, which include managing heavy administrative details such as note-taking, calendar scheduling, and follow-ups. The individual will prepare agendas for meetings, facilitate discussions, document key decisions, and support follow-up actions. Additionally, the Project Coordinator will assist in the development and management of project plans, track deliverables, and manage logistics for both in-person and virtual events. The Project Coordinator will also contribute to the development of key project documents, including reports and presentations, and will serve as a liaison with project partners and other key individuals. The role requires a high level of organization, the ability to manage multiple projects simultaneously, and a strong commitment to providing excellent customer service. The ideal candidate will be comfortable using various office systems and software, including the MS Office Suite and virtual meeting platforms.

Responsibilities

• Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
• Preparing agendas for and facilitating meetings, documenting key decisions and supporting follow-up
• Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables
• Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination
• Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations
• Contributing to project planning and decision making
• Supporting technical assistance (TA) process including monitoring TA submissions, scheduling TA consultations, follow-up and data entry
• Serving as liaison with project partners and other key individuals/groups, as requested
• Managing and maintaining online communication and data platform (Coral)
• Supporting the project team and collaborating with Communications department on project promotion and communication
• Providing thorough and timely customer service and maintaining the project general email inbox
• Other duties as assigned

Requirements

• Bachelor's degree and/or relevant experience in Public Health or related field plus 1-2 years previous work experience in administration or project management preferred.
• Strong communications skills, both oral and written; ability to communicate sensitive information with a variety of stakeholders in a tactful manner.
• Ability to multi-task and prioritize, work both with oversight and autonomously, recommend timelines and meet deadlines.
• Highly organized and skilled at managing numerous details for more than one project and can assist in thinking of solutions to issues as they arise.
• Works well in a team environment.
• High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.).
• Prior experience coordinating in-person and virtual events strongly preferred.
• Highly flexible and adjustable.
• Strong interest in ongoing professional development and growth.

Benefits

• Competitive compensation
• US based remote work
• Paid time off including vacation, sick and holidays
• Insurance including medical, dental, vision, disability and life
• Flexible spending accounts
• Employee assistance programs
• Paid parental leave
• Professional development benefits