Project Coordinator

Va Technology - Las Vegas, NV

Full-time - Mid Level

Remote - Las Vegas, NV

1,001-5,000 employees

Ambulatory Health Care Services

About the position

The Construction Project Coordinator plays a critical role in providing technical and limited administrative support to the project team at WHSmith North America. This position involves managing limited scope projects, ensuring effective document control, and liaising with various stakeholders to facilitate project execution. The role requires a blend of organizational skills, technical knowledge, and the ability to work collaboratively in a fast-paced environment.

Responsibilities

• File structure and document control, liaising with project managers to have drawings saved in SharePoint.
• Filling out bespoke contracts and routing for PM's signature ensuring all required documents are included within the contract as exhibits.
• Liaising with finance and the PMs to track and ensure bids, costs, and project paperwork are assembled for submission to airport and filing project close-out documents.
• Manage Purchase orders on behalf of multiple project managers regarding materials and contractors.
• Review shop drawings and scope for any purchase order issued by WHSmith.
• Submitting asset information on coolers and other items to facilities for their tracking and maintenance purposes.
• Maintain the cost database in a master Excel tracker to ensure we have costs assembled that can be a resource for the department.
• Assemble design standards and keep up-to-date information for standardized items that can be easily accessed with a vendor list.
• Any other duties required by WHSmith that satisfy business initiatives.

Requirements

• B.A. in construction management, architecture, engineering or relevant field preferred.
• 3 - 5 years of experience in the construction phase of projects for an owner/corporation, or commercial construction company.
• Basic knowledge of construction accounting.
• Understanding of construction industry terms, means, and methods associated with tenant improvement work within multi-retail unit properties.
• Excellent organizational skills.
• Ability to travel up to 30% of the time to remote sites throughout North America with little notice.
• Familiarity with PMI Project Management best practices.
• Advanced computer skills with Construction Project Management software and Microsoft Office (WORD, Excel) products.
• Excellent communication and people skills.
• Desire to work as a team with a result-driven approach.
• Ability to multitask and problem solve in a fast-paced environment.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Short- & Long-Term Disability Insurance
• Generous Paid Time Off
• Career Advancement Opportunities