Project Coordinator

$45,760 - $52,000/Yr

Dermatology Specialists - Oceanside, CA

Full-time - Entry Level

Oceanside, CA

Ambulatory Health Care Services

About the position

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Dermatology Specialists, Inc. The Project Coordinator will play a key role in managing and executing a variety of projects within our practice. This includes coordinating tasks across departments, maintaining project timelines, and ensuring that projects are completed on time, within scope, and within budget. The ideal candidate will be a motivated self-starter with excellent communication skills and a passion for contributing to the success of a dynamic healthcare environment. The Project Coordinator will be responsible for coordinating and managing multiple projects simultaneously, ensuring they are delivered on time, within scope, and within budget. This role requires the development and maintenance of detailed project plans, timelines, and budgets. The Project Coordinator will collaborate with team members to define project goals, scope, deliverables, and resources, and will communicate project status, updates, and potential risks to the Project Manager and other stakeholders. Additionally, the Project Coordinator will facilitate project meetings, prepare meeting agendas, and document meeting notes. Tracking project milestones and ensuring all project tasks are completed as planned is crucial. The role also involves coordinating with external vendors and contractors to ensure project outcomes meet quality standards. The Project Coordinator will support continuous improvement initiatives by identifying opportunities to streamline project processes and provide administrative support for the practice as needed, including scheduling, documentation, and communications.

Responsibilities

• Coordinate and manage multiple projects simultaneously, ensuring they are delivered on time, within scope, and within budget.
• Develop and maintain detailed project plans, timelines, and budgets.
• Collaborate with team members to define project goals, scope, deliverables, and resources.
• Communicate project status, updates, and potential risks to the Project Manager and other stakeholders.
• Facilitate project meetings, prepare meeting agendas, and document meeting notes.
• Track project milestones and ensure all project tasks are completed as planned.
• Coordinate with external vendors and contractors to ensure project outcomes meet quality standards.
• Support continuous improvement initiatives by identifying opportunities to streamline project processes.
• Provide administrative support for the practice as needed, including scheduling, documentation, and communications.

Requirements

• High school diploma or equivalent required; additional education in Business Administration, Project Management, Healthcare Administration, or a related field is a plus.
• 2+ years of experience preferred in project coordination or project management, preferably within a healthcare setting.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in Microsoft 365 Applications.
• Attention to detail and strong problem-solving skills.
• Ability to work independently and as part of a team.
• Knowledge of dermatology or healthcare operations is a plus.

Nice-to-haves

• Additional education in Business Administration, Project Management, Healthcare Administration, or a related field is a plus.
• Knowledge of dermatology or healthcare operations is a plus.

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance