Project Coordinator

Insight Global - Phoenix, AZ

Full-time

Phoenix, AZ

Administrative and Support Services

About the position

The Project Coordinator will play a crucial role in managing pre-deployment activities for an upcoming go-live implementation. This position requires a detail-oriented individual who can effectively track and communicate information to ensure all sites are prepared for deployment. The ideal candidate will be organized, proactive, and capable of multitasking in a fast-paced environment.

Responsibilities

• Collect and verify all necessary site information, ensuring accuracy and completeness.
• Clearly communicate and explain the upcoming project deployment to site contacts, ensuring they understand the process and timelines.
• Input and maintain site information in project trackers, ensuring data integrity and timely updates.
• Schedule, send invites for, and host weekly progress check-in calls with relevant stakeholders to review project status and address any concerns.
• Develop and manage detailed schedules based on the gathered site information, ensuring all pre-deployment tasks are completed on time.
• Monitor and report any large issues or concerns to the project management team, escalating problems as necessary to ensure timely resolution.
• Serve as the primary point of contact for site-related queries and updates, maintaining clear and consistent communication.

Requirements

• Proven experience in project coordination, preferably in a technical or deployment-focused environment.
• Strong organizational skills with an attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite, particularly Excel and Project Management tools.
• Ability to manage multiple priorities and work under tight deadlines.
• Problem-solving skills and ability to work independently as well as part of a team.
• Experience in large-scale IT or software deployment projects.
• Experience with data gathering and reporting tools.