Project Coordinator

$83,200 - $87,360/Yr

Unclassified - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

About the position

The Project Coordinator position at Convisorit in Atlanta, GA, is a contract role lasting over 8 months, with the possibility of extension. This hybrid position requires the individual to coordinate, schedule, and attend project-related meetings, ensuring that all necessary documentation is accurately transcribed and disseminated. The Project Coordinator will be responsible for documenting, tracking, and receiving project documentation and deliverables, as well as sending follow-ups to ensure timely completion of project activities. The role involves sharing relevant information and updates with project team members, documenting and tracking project risks, issues, action items, and decisions as part of the overall project management activities. In addition to these responsibilities, the Project Coordinator will assist the Project Manager (PM) in developing necessary documents, presentations, or reports. They will follow up and track project statuses, updating the project tracking system with pertinent information. The individual will create project-related reports from the project work breakdown structure and work closely with PMs on documenting project scope and high-level requirements. Coordination of NextGen quality review and steering committee meetings is also a key responsibility, which includes capturing notes and action items and disseminating them appropriately. The Project Coordinator must ensure that all project-related artifacts are stored correctly within the NextGen Project SharePoint site and assist in tracking, monitoring, and communicating project-related issues, scope changes, variances, and contingencies that may arise during the implementation of the NextGen Project. Maintaining effective communication and working relationships with project team members is essential for success in this role.

Responsibilities

• Coordinates, schedules, and attends project related meetings.
• Transcribes and disseminates project meeting minutes.
• Documents, tracks and receives project documentation and deliverables.
• Sends follow-ups as necessary to ensure project activities are completed in a timely manner.
• Shares information and updates with project team members as relevant to project activities.
• Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
• Assists PM in developing necessary documents, presentations or reports.
• Follows up and tracks project statuses and updates the project tracking system with pertinent information.
• Creates project related reports from the project work breakdown structure.
• Works with PMs on documenting project scope and high-level requirements.
• Disseminates information related to project schedules.
• Coordinates NextGen quality review and steering committee meetings.
• Captures notes and action items and disseminates as appropriate.
• Ensures all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
• Assists in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
• Maintains effective communication and working relationships with project team members.

Requirements

• Bachelor's degree in a related field from an accredited college or university AND one year of IT related experience.
• OR associate's degree in a related field from an accredited college or university and three years of IT related experience.
• An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Nice-to-haves

• Experience using Microsoft Project or Microsoft Project Online.
• Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Excellent written, oral and presentation skills.
• Strong organizational, analytical, and problem-solving skills.
• Ability to communicate to management, business, and technical personnel.
• Ability to work through conflict.
• An eye for detail and excellent grammar.
• Ability to multi-task.