Project Coordinator

$55,994 - $57,990/Yr

Trimark International Limited - Mansfield, MA

Full-time - Entry Level

Mansfield, MA

Professional, Scientific, and Technical Services

About the position

The Project Coordinator at TriMark USA plays a vital role in ensuring the successful execution of client projects by managing logistics and administrative tasks. This position supports the project management team throughout various project phases, ensuring accurate documentation and effective communication with all stakeholders involved, including contractors, vendors, and clients.

Responsibilities

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.
• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.
• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.
• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED, or equivalent military or practical experience.
• 1 - 2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Proficiency in MS Word, Excel, Outlook, and operating systems.
• Excellent communication and interpersonal skills.
• Strong problem-solving and organizational abilities.

Nice-to-haves

• Experience in the foodservice industry is a plus.
• Proficient in AQ and product knowledge.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Vision insurance
• 401(k) matching