Project Coordinator

Frankfurt Short Bruza Associates - Oklahoma City, OK

Full-time - Mid Level

Oklahoma City, OK

Professional, Scientific, and Technical Services

About the position

The Project Coordinator (PC) is responsible for coordinating, administering, and supporting activities related to assigned projects within the architecture and engineering field. This role plays a vital support function for Project Managers and Studio Directors, contributing to project performance in terms of quality, budget, and schedule. The PC must be highly organized, capable of multitasking, and possess strong attention to detail, while also being adaptable and eager to learn.

Responsibilities

• Receive Request for Information (RFIs) and Submittals from contractors and disseminate to the assigned reviewers within 24 hours of receipt.
• Draft project contracts for consultants and/or clients using standard templates.
• Organize and maintain project documentation including design reviews, updates, coordination, and change orders.
• Maintain, track, and coordinate project Program / Design RFIs / Action Items / Needs lists with the Project Manager.
• Assist Project Manager with specification submission process and project setup in SpecLink.
• Coordinate and assist Project Manager with reviewing and monitoring work requirements according to established schedules.
• Maintain a system to track client review comments and gather responses from the design team.
• Draft handwritten or typed meeting minutes for Project Manager review.
• Ensure Independent Technical Review (ITR) and other Quality Control procedures are scheduled.

Requirements

• Associate's degree in business, Construction Management, or a related field preferred.
• 5 years of experience in Architecture, Project Management, Construction, or a related field preferred.
• Proficient in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams, and Project.
• Strong communication skills with the ability to clarify priorities and deadlines.
• Competence in organizing multiple tasks, timelines, and due dates.

Nice-to-haves

• Prior experience as an Administrative Coordinator or Project Coordinator in the Architecture and Engineering industry.
• Experience in Deltek Vantagepoint (ERP program), SpecLink, Newforma, and Procore preferred.

Benefits

• Equal employment opportunities without discrimination or harassment.