Project Coordinator

Insight Global - San Diego, CA

Full-time

San Diego, CA

Administrative and Support Services

About the position

The Project Coordinator will support the project management team in San Diego, CA, by handling various tasks including scheduling, customer communication, billing for small projects, and coordinating with the field project manager and a team of technicians. This role is essential for ensuring project requirements are met efficiently and effectively, contributing to the overall success of the projects.

Responsibilities

• Planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.
• Maintains accurate and up to date records of job status, job changes, material flow.
• Enters data for new projects and change orders into the accounting system.
• Provide project financial oversight; forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP reviews).
• Establish project milestones and analyze costs; exposure to financial systems.
• Provide timely and accurate project cost reports; identify reasons for low job site productivity and determine impact on the project; adjust or correct project plan and/or project cost estimates as necessary to meet financial goals.
• Coordinates the procurement of materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget.
• Proactively communicate project schedules, project change proposals and related project activities on a regular basis with customer.
• Work with Accounts receivable team to ensure timely payment from customer.

Requirements

• At least 3+ years of experience as a Project Coordinator, administrative support, or office management.
• Education: High School/GED or equivalent experience.
• Organized and ability to multitask as they will be working on multiple projects at a time.
• Strong communication skills for customer interaction.
• Financial savvy with experience in billing and forecasting revenue, cost control.
• Proficient in Microsoft Outlook, Excel, and Word.

Nice-to-haves

• Experience in one or more of the following industries: Security, construction, telecommunications, electronic, fire alarm & life safety, and/or building automation.
• 1-3 years maintaining and registering in industry state licensing programs.